June 19, 2006

Plainview-Elgin-Millville Board of Education
June 19, 2006 - 7pm
PEM JrHi Choir Room

Attendance: Rich Hall, Carol Georgen, LaVonne Beck, Eric Bartleson, Rita Young, Brad Erwin, Tedd Kruger (7:07pm), Sue Tangen, Mikel Wheeler, Carol Cravath, Lynn Zabel, Don Pavelka, Jane Timm and Erika Hippe. Absent: Sheri Sexton Visitors: Marcia Schultz, Ross Mattke, Clark Olstad, Eileen Kronebusch, George Rahmann, Teddy DePompolo, Jan Sackreiter, Scott Flattum, Dan Standinger, Michael Cabaya, Deb Thiel, Marian Gresher and Audie Schweder.

Meeting was called to order by Vice Chair Young at 7:02pm.

Pledge of Allegiance was recited.

Moved by Tangen, seconded by Cravath to approve the agenda as amended. Motion passed unanimously.

The following policies were presented for a first reading:
301 School District Administration
302 Superintendent
303 Superintendent Selection
304 Superintendent Contract, Duties, and Evaluation
305 Policy Implementation
306 Administrator Code of Ethics
403 Discipline, Suspension, and Dismissal of School District Employees
404 Employment Background Checks
405 Veteran’s Preference
408 Subpoena of a School District Employee
409 Employee Publications, Instructional Materials, Inventions, and Creations
412 Expense Reimbursement
425 Staff Development
613 Graduation Requirements

Moved by Hall, seconded by Cravath to approve the following policies after their second reading:
202 School Board Officers
203 Operation of the School Board – Governing Rules
203.1 School Board Procedures; Rules of Order
203.2 Order of the Regular School Board Meeting
203.5 School Board Meeting Agenda
203.6 Consent Agendas
204 School Board Meeting Minutes
205 Open Meetings and Closed Meetings
206 Public Participation in School Board Meetings/Complaints about Persons at School Board Meetings and Data Privacy Considerations
207 Public Hearings
208 Development, Adoption, and Implementation of Policies
209 Code of Ethics
210 Conflict of Interest – School Board Members
211 Criminal or Civil Action Against School District, School Board Member, Employee, or Student
212 School Board Member Development
213 School Board Committees
411 Sick Leave Bank
506 Student Discipline
Motion passed unanimously.

Moved by Kruger, seconded by Timm to approve the minutes of the Elgin-Millville, Plainview, and Plainview-Elgin-Millville school board June 12th meetings. Motion passed unanimously.

Moved by Hall, seconded by Cravath to approve the following resolution:

DESIGNATION OF OFFICIAL DEPOSITORIES, ELECTRONIC TRANSFER, AND AUTHORIZATION OF FACSIMILE SIGNATURES ON CHECKS

Law requires that the School Board designate a bank, banks, or savings associations that will be used as depositories for District funds. We recommend the adoption of the following resolution:

BE IT RESOLVED, that Peoples State Bank, and the Minnesota Liquid Asset Fund Plus be, and are hereby designated as depositories of this School District with authority to accept or receive, at any time, deposits for the credit of this School District, and

BE IT FURTHER RESOLVED, That checks, drafts, or other orders for payment with the depositories must be signed, actually or by use of a facsimile signature, by all of the following officers of Independent School District No. 2899:
Lynn Zabel, Clerk /Treasurer
Sheri Sexton, Chairperson

AND BE IT FURTHER RESOLVED, That Eric Bartleson or Jan Sackreiter is authorized to transfer between depository accounts School District funds as they determine necessary in the normal operation of the School District, and

BE IT FURTHER RESOLVED, That Eric Bartleson or Jan Sackreiter is authorized to purchase Certificates of Deposit and Commercial Paper in name of Independent School District No. 2899, and

BE IT FURTHER RESOLVED, That Eric Bartleson or Jan Sackreiter is authorized to wire transfer funds to pay principal and interest payments due on school building bonds, and

BE IT FURTHER RESOLVED That this resolution shall continue in force until express written notice of its rescission or modification has been furnished to and received by the depositories.

Motion passed unanimously.

Moved by Tangen, seconded by Erwin to approve the Authorization to Execute and File Application for State and Federally Funded Programs and that Superintendent Eric Bartleson be designated as the agent in filing applications for and representing the District in state- and federally-funded programs. Motion passed unanimously.

Moved by Kruger, seconded by Hall to approve the official school board meetings dates for the second Monday of the month at 7pm in the school board room located in Plainview. Motion passed unanimously. Note: The July 10th meeting will be held in the JrHi Choir Rm in Elgin due to the construction going on in Plainview.

The board member representation on committees was discussed, any person(s) wanting to change or add a committee can do so my contacting Chair Sexton or the district office.

A presentation regarding School Property and Liability Insurance was given by Tim Tucker, C.O. Brown Agency, and Dan Standinger, Greenwood Agency. They will be bringing back a proposal at the July 10th meeting.

Moved by Beck, seconded by Timm to adopt the 2006-2007 PEM Budget as presented. Motion passed unanimously.

2006-2007 PEM BUDGET

REVENUE EXPENDITURES EXCESS
(DEFICIT)
FUND
01 General Fund 12,104,694.00 11,947,032.00 157,662.00
02 Food Service 06,351.00 584,324.00 22,027.00
04 Community Ed 307,400.00 301,281.00 6,119.00
06 HVAC Project 0,000.00 2,845,000.00 (2,835,000.00)
07 Debt Redemption 1,440,619.00 1,393,156.00 47,463.00
08 Trust 1,500.00 1,500.00 0.00
14,470,564.00 17,072,293.00 (2,601,729.00)

Moved by Cravath, seconded by Tangen to enter into a sublease agreement with Hiawatha Valley Education District for the Community Connection program at Mittel Schule, Suite 260, 611 Broadway Ave., Wabasha, MN 55981. The amount of the sublease is $3,484.80. Motion passed unanimously.

Moved by Hall, seconded by Kruger to approve Option 3 for the construction of a JrHi Media Center not to exceed $40,000 all inclusive. Motion passed unanimously.

Moved by Beck, seconded by Hall to pass the Resolution Establishing Dates for Filing Affidavits of Candidacy. The filing period for school board positions to be elected on November 7 begins on Wednesday, July 5 and closes on Tuesday, July
18 at 5:00 p.m. A non-refundable filing fee of $2 must be paid at the time of filing. Motion passed unanimously.

Moved by Kruger, seconded by Pavelka to approve $2,000 to be spent on architectural design for the district office. Yes: Beck, Cravath, Goergen, Hall, Hippe, Kruger, Pavelka, Timm, Wheeler, Young, Zabel No: Erwin, Tangen Motion passes.

Public Comment: Marian Grescher requested the use of the PEM JrHi gym for an all school Elgin reunion in the summer of 2007. Audie Schweder requested the current mats hung in the PEM JrHi gym to be kept for the reunion next year.

Negotiations committee reported on the progress of the principal’s contract and the classified support staff contract.

Moved by Wheeler, seconded by Cravath to approve the Resolution Discontinuing District Operated Food Service Program and Positions. Motion passed unanimously.

Moved by Hall seconded by Goergen to authorize the hiring an additional 1.0 FTE custodian for the Elgin buildings. Motion passed unanimously.

Moved by Hall, seconded by Kruger to approve the additional 10 days for Cynthia Venburg and Michael Cabaya, media specialists to compensate for work related to moving media center equipment and materials. Motion passed unanimously.

Moved by Beck, seconded by Timm to approve the request for a 12-month medical leave by Cheryl Endres. Motion passed unanimously.

Moved by Tangen, seconded by Erwin to approve the 5 year extended leave of absence for Cheryl Endres. Motion passed unanimously with a thank you to Cheryl for her many years of service to the Plainview district.

Moved by Beck, seconded by Timm to approve the hiring of Ryan Marx as 9-12 physical education and health teacher. Motion passed unanimously.

Moved by Kruger, seconded by Erwin to approve the hiring of Marc Melcher as EBD teacher. Motion passed unanimously.

Moved by Erwin, seconded by Cravath to accept the resignation of Caroline Paulson, Speech-Language Pathologist. Motion passed unanimously.

Technology update was given by Matt Anderson.

A discussion was brought about regarding the changes to Elgin-Millville and Plainview facilities related to consolidation.

Moved by Hall, seconded by Kruger to approve the schedule “C” appointments as follows:
Anna Cordova, JV boys soccer coach and JV danceline coach
Jarvis Anderson, 8th grade baseball coach
Ryan Marx, JrHi wrestling coach
Marc Melcher, 8th grade football coach

Moved by Hippe, seconded by Beck to allot up to $15,000 for the three wall mats in the PEM High School, PEM JrHi School and PreK-3 cafeteria/gym. Yes: Beck, Cravath, Erwin, Goeregen, Hall, Hippe, Timm, Young No: Kruger, Pavelka, Tangen, Wheeler, Zabel Motion passes.

Mikel Wheeler provided a brief report on the National School Boards Association meeting that he attended.

Moved by Hall, seconded by Kruger to adjourn the meeting at 9:12 pm. Motion passed unanimously.



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